EDI for Trucking: Everything You Need to Know


In the dynamic world of logistics and freight, Electronic Data Interchange (EDI) has remained a pivotal technology, enabling seamless communication between disparate systems. Truckbase, with its EDI capability, enables seamless integration between trading partners, thus providing real-time updates and eliminating the hassles of double entry. A core outcome of putting EDI into action is deepening customer relationships. Let’s dive in.

What exactly is EDI?

EDI, or Electronic Data Interchange, is a standardized data communication messaging framework, dating back to the 1960s, that translates data from one system to feed into another, such as integrating a TMS into a customer’s system. It gained significant traction in the 1990s within the supply chain industry, serving as a vital component in establishing connections between advanced carriers, brokers, and shippers. While many modern software companies have now started to develop API (Application Programming Interface) connections, EDI remains a tried-and-true method for translating, relaying, and programmatically connecting data between different systems owned by two parties that may not have their own APIs.

Standardized EDI Format

Source: https://www.truckbase.com/edi-trucking

Key Use Cases of EDI in Trucking

     1.  Automation of Order Acceptance and Invoicing

EDI automates the acceptance of tendered loads and invoicing processes, reducing manual efforts and enhancing efficiency. It eliminates the need for check calls and provides 100% live tracking coverage to be synced across two systems simultaneously, ensuring customers receive all the data they need, when they need it.

     2.  Real-time Tracking and Status Updates

With EDI, real-time tracking links offer visibility into location and status to dispatch teams and customers, which is crucial for time-sensitive deliveries and for shippers needing precise shipment arrival times.

     3.  Enhanced Customer Relationships and Professionalism

Higher volume shippers or brokers – such as CH Robinson or KBX – may require EDI capabilities from their trading partners, making it table stakes to win dedicated lanes. Tying your systems together via EDI can foster stronger relationships with key customers and allows for superior service and connectivity. Critically, as a carrier able to facilitate EDI, you can compete not just on price, but on reliability and ease, thereby securing more high-paying loads. Less sophisticated and less well-integrated carriers will be left behind. Enabling EDI for trucking thus becomes essential for those looking to grow and secure bigger and more lucrative contracts.

Benefits of Integrating EDI with your TMS

Integrating EDI with a TMS like Truckbase increases efficiency, reduces errors, and improves operational and financial visibility for owners. It enables growth without the need to increase office staff and establishes a professional brand, building trust with drivers and customers. It also ensures tighter data access management, safeguarding sensitive load information. For more on this topic, check out The Power Trio of Trucking Technology: EDI, ELDs, and your TMS.

Why Choose Truckbase for EDI in Trucking

If you’re not integrated with your customers today, you want a TMS provider who will take the ball and get you there so that you don’t have to worry about the details. The primary reason to choose Truckbase for EDI is its ability to take a “black box” of disparate systems – yours and your customer’s – and make them interoperable. A great EDI provider should be able to intake, grasp, and connect two systems, with the result being that data flows seamlessly between the two, formatted in the way each company’s system requires it. That’s the magic of what companies like Truckbase should be able to deliver when it comes to EDI.

Truckbase’s TMS itself is intuitive, powerful, and reasonably priced, offering cloud-based and mobile-friendly solutions that integrate with over 30 ELDs. It is the ideal choice for those who value simplicity in dispatch and are looking to automate mundane back-office tasks related to dispatching, invoicing, QuickBooks integrations, and payroll, thereby establishing a professional presence and enabling growth. It is especially suited for companies with a rising leader or operations manager keen on modernizing their business by intelligently leveraging new technologies.


EDI for Trucking is both a tried-and-true solution as well as a modern technological tool that can provide carriers with an edge over less sophisticated competitors. Truckbase is the leading provider in this market, with its tailored EDI solutions and consultative approach to help you connect directly with your customers. It stands out as a beacon of innovation, offering a seamless, efficient, and secure way to manage logistics and freight operations. By choosing Truckbase, carriers not only embrace modernity and professionalism but also step into a future where growth is limitless, and operational excellence is assured.


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