August 5, 2019 12:00 AM, EDT

Driver App Transforms Permit Book Process

Permit Book driver app and fleet management tool allows key documents to be electronically loaded into the system and assigned to a driver, truck or trailer to be accessed and viewed anywhere while the driver is on the road.

Paper permit books have always been burdensome for the trucking, construction, logging, and transportation industries. Getting the paper document, making sure it gets to the right truck for the right driver with the right trailer, and replace the documents when lost or expired can get complex. A mistake can result in a citation or downtime and the burden is amplified with every terminal, truck, trailer and driver as there are no shortcuts.

How Permit Book Driver App and Fleet Management Tool Works

Permit Book is a cloud-based driver app that loads, organizes, and stores critical documents to the driver based on the driver login and which truck and trailer they select after logging in.

Permit Book documents are downloaded, updated and cached while in a cell phone service or wifi area. After downloading, these documents are cached locally on the smart device and are accessible from the mobile application even when not in a cell service area or wifi.

If the roadside officer refuses to touch your screen to see the documents, Permit Book documents are easily attached and emailed to the officer based on your smart device's functionality.

Legality Of Electronic Documents At Roadside

As of January 1, 2019, all US States and Canadian Provinces are required to accept electronic images of IRP cab cards and IFTA licenses, with Alaska and Hawaii being exempt from this requirement.

Every State is in a technology transition and realizes the need to do so in order to meet the needs of business and improve their own efficiency. Over thirty states allow electronic credentials at roadside in some form. Rule of thumb: if the state sends copies of permits electronically, they allow for those documents to be displayed at roadside electronically.

To see an updated list of which states accept electronic documents at roadside, go to

How Will The Permit Book Workflow Change?

  • Setup an account: simply bulk upload your list of drivers, trucks, and trailers to create where to assign and store your documents.
  • Obtain your documents as normal: you may need to digitize a paper document by scanning it as a PDF.
  • On the desktop dashboard, drag and drop (assign) each PDF to the appropriate Driver, Truck and Trailer and name the document. That’s it!

The driver will receive a push notification to their device that a document was added or updated and needs to be download.

The burden of getting important documents to the right truck for the right driver with the right trailer has been simplified with and Permit Book driver app available on Android and Apple app stores, launching mid-July 2019.

Go to to learn more.

Permit Book driver app and fleet management tool was developed by Glostone Trucking Solutions, a third-party trucking compliance company that offers complete truck licensing, fuel tax reporting, ELD, accounting, driver training and DOT compliance services nationwide at Accessing critical driver documents from the cloud/phone is just a tap away!

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